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Monthly Archives: September 2020

Update to Families 25th September 2020

Dear Parent/ Carer,

Sixth Form Consultation:

Thank you to families for attending the consultation meeting or contacting me to discuss the potential changes. You will all have received a letter from me outlining the current sixth form consultation that West Sussex County Council is currently leading. Please ensure you read the consultation document (which is on the website) and complete the feedback questionnaire at: www.westsussex.gov.uk/oakgrove

The consultation closes on 5th October and the Cabinet Member for Education in West Sussex, Nigel Jupp, will make a decision whether to proceed shortly after that.

Golf Umbrellas:

The end of the day routines take longer to ensure we keep groups from different parts of the college separate, and we want to avoid this taking even longer in wet weather. If anyone has any old, working golf umbrellas you no longer need please send them in with your young person. Alternatively if anyone works for a company that wants to pay for 20 of them for us, that would be really appreciated.

Swimming Pool Reopened:

The swimming pool has now reopened and is fully open for use. I am sorry that it has taken much longer than was originally planned as much more work was needed to be done. I am also able to start reopening the pool in a small way at the weekends for hiring. Last financial year we earned £77,000 from hiring facilities in college but, due to Covid 19, we have earnt nothing this financial year. We will only hire facilities when we know there are adequate control measures in place, and when it does not compromise the safety of all members of the college community.

Highdown Church:

I am delighted to be able to thank Highdown Church for a £1,000 donation to the Friends of Oak Grove College.

Visiting College:

To keep the college community safe it is important that families only come into reception if they have an appointment to meet someone. Appointments will be limited to times when there is little student movement, not at the start or end of the college day, and only if we have an appropriate room that can be used and cleaned after the appointment. Please do not just turn up to reception. If there is something we can help with please email us or telephone us.

Parents Evening in October:

Normally in October we would hold face to face parents/ carers evening with form tutors. We will not be able to do this on a face to face basis this year, and we are currently working through the way in which we can do this. It is likely to be spread over a number of sessions with remote or telephone appointments.

Covid 19:

When schools were asked to plan for a full reopening, we did so with the hope and expectations that we were moving back towards a more normal situation. That is currently not likely and further restrictions have been placed on the community. These do not apply to college, however we do need to ensure we are taking a safe and pragmatic path for all. This means that we will start doing a very limited number of off-site activities at the end of the month, but no visits will take place to supermarkets, shops or cafes.

If you drop your young person off in the morning, please keep clear the coned off part of the disabled parking spaces so that we can ensure fast and safe unloading of the minibuses. Please do not arrive before 8.45am. Please also ensure all students have tissues with them so they can ‘catch it and bin it” any sneezes or coughs.

Lost Property:

Please ensure that all students have all of their belongings labelled.

Yours sincerely

Phillip Potter


Update to families 200925

End of Week Letter – 18th September

Please find attached the latest update letter from Oak Grove College.

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COVID 19 Letter to Families

Please find attached letter that was sent to all parents via email yesterday regarding confirmed case of Covid-19

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Letter from the Headteacher – End of First Week

Dear Parent/Carer,

It has been wonderful to see almost the full college return this week and to see our community back learning and developing together.

We have been very lucky with the weather, which has helped to ensure all has gone smoothly.

There are a number of points that I would like to remind families about to ensure we can continue to make the new ways of working as smooth as possible:

  1. Anything that is coming into college for the class teams (eg personal care materials including PE kits and bags) must be labelled with the student’s first name and surname.
  2. Families doing the morning drop off should arrive at 8:45am; please do not arrive early.
  3. Families picking up at the end of the day should do so from the parent gate. And those in Avatar, Marvel and Da Vinci please do not come across to the gate until 2:55pm. Koa and Animus students will come out at 2:45pm.
  4. Parking continues to be difficult, especially as there are roadworks on The Boulevard, but please do not park in the yellow hashed areas or on the yellow lines as that snarls the whole site up quickly. We have got the end of the day routine down to 20 minutes, but it is hectic and we must keep groups of students (and staff) separate from each other.
  5. Only planned visitors can come into reception. Please do not turn up without having spoken to a member of staff first.

We are following the PHE guidance and it is important that all families have read and understood the letter about this that I sent out on Wednesday 9.1120. Following the rules on self-isolation is what keeps all members of our community safe. I appreciate this is a real challenge when it is really difficult to book a test.

Thank you to everyone for ensuring that getting back to college at the start of the academic year has been a successful, positive experience. The staff team has worked exceptionally hard to ensure we are doing things in a safe manner and I look forward to a full year of fun and learning.

Yours sincerely,

Phillip Potter


Changes to Post 16 provision at Oak Grove College

West Sussex County Council has been developing a new Education and Skills Strategy to support the inclusion of all children and young people, particularly those with Special Educational Needs and Disabilities (SEND). This strategy builds on the SEND strategy for 2016-2019 and the outcomes of the 2018 Ofsted/CQC SEND Local Area inspection.

This booklet explains the proposals to change the Post 16 provision at Oak Grove College. As a community special school, the Local Authority can propose to make changes to special school provision subject to public consultation as set in statutory guidance Making Significant Changes (‘Prescribed Alterations’) To Maintained Schools for Proposers and Decision Makers Oct 2018 published by the Department for Education.  The proposal is to reduce Post 16 planned places in both Years 12 and 13 from 56 to 24 by 2025/26 but retain the overall number of places at the school of 256 by re-designating some of the sixth form for pre-16 provision.  This is in line with the current patterns of attendance.

The consultation will run until 5th October 2020 and there will the opportunity to attend two public meetings on the 22nd September at 15:30 and 19:30 where representatives from the county and school will be present to discuss this.

The online consultation can be found  https://haveyoursay.westsussex.gov.uk/strategic-planning-and-place/changes-to-post-16-provision-at-oak-grove/


Oliver Lane-Smith

(SEND School Planning Officer)

The School Organisation Team

0330 222 3105



Paper copies are available on request or can be email directed to you – please contact the college office for either of these.

FINALconsultation document OGC post16 JUN20

Full Reopening of Oak Grove College – September 2020

We are very much looking forward to welcoming students back to college. Students will return to college in a staggered return as detailed in letter sent home before the Summer Holidays – these dates are:

Friday 4 September – year 7 students from 9:30am to 12:00pm

Monday 7 September – year 7 and Year 11 students including Koa

Tuesday 8 September – Year 7, Koa, Animus and KS4 (Y10 and Y11) students

Wednesday 9 September – Year 7, Koa, Animus, KS4 (Y10 and Y11) and 6th Form students

Thursday 10 September – all students in school


Below are links to our protocols document and risk assessments that have been worked on with the Local Authority.

Oak Grove College Protocols Document

Oak Grove College Logistical Plan for full reopening

West Sussex School Risk Assessment Tool – Oak Grove College

Covid 19 Schools Risk Assessment  – Oak Grove College