Dear Families,

Following on from my letter on Friday I have updated our plan for Monday and Tuesday slightly. There has been no significant change to the guidance or the weather forecast so we need to continue to expect very high temperatures and prepare for the impact this will have.

To do this we need your help. Please ensure that:

  1. Students have had a drink in the morning before they leave for college.
  2. Students come to college with sun cream applied.
  3. Students have a sun hat and a refillable water bottle that has water already in it so they can drink on their buses.
  4. Students should also wear loose clothing or PE kit.
  5. Students who are keen to wear cardigans/ jumpers and coats are not to come into college with them.

Windows in college are open, blinds are down, fans are being used and air conditioning is on (where we have it). We will risk assess the individual off site trips so that we can plan to see if they can go ahead each morning: this will be based on staffing numbers, student numbers, whether the minibuses are working and the amount of shade at the venues: therefore there will be last minute changes to these trips.

Basketball and football will not be available on Monday or Tuesday lunchtime. Students with packed lunches will be asked to have it in the Space, which is air conditioned.

We hope to have two working water spray areas to cool students at break and lunchtime and enough ice lollies for in the afternoon.

We have asked the transport team to ensure they are not rushing to get students to college next week: we don’t want students waiting in buses for longer than necessary. We cannot accept students in college early. There is expected to be disruption to transport networks and staff will be preparing for the day so please do not bring students in early.

At the end of the day we will not hold buses for students running late as that is unfair on students who are waiting in the heat on them.

To ensure the car park is running as smoothly as possible and that students/ families and staff are not standing in direct sun at the family gate can we ask for those picked up at the family gate to be collected between 2 30 and 2 40 from reception.  

Students who are exceptionally susceptible to heat issues, include those with epilepsy and those who are have limited physical movement. It is important that families make their own assessment as to if it is wise for students to be in college, if you decide it is best for your young person to be at home this will be an authorised absence. If this is your decision please ‘phone in before 8 30am as this will impact other decisions we make.

We are in an amber weather warning area and the DFE is clear that schools should continue to operate but with mitigations in place.  It is expected to be hotter on Monday and Tuesday than it has been today (Sunday).

When it is hot it is important that students and staff slow down and the pace of life in college will need to be slower and calmer to ensure people do not overheat.

It is important that families are aware over the next couple of days we MUST be able to contact you easily and you have plans to collect your young person if they are unwell or the situation changes in college.

Thank you for your ongoing support, please stay safe in this weather.

Yours sincerely,


Phillip Potter




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